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- Case Study
Customer Overview
EazeeSign is India’s first AI-powered eSignature platform, helping businesses across legal, healthcare, real estate and finance sign documents online. As EazeeSign scaled its own team to keep up with growing demand, its internal HR function started feeling the strain of manual processes.
The Challenge
EazeeSign’s HR team was running on spreadsheets and email threads. Payroll was calculated by hand every month. Attendance and leave requests lived in separate files that never quite matched up. New hires signed offer letters, but everything after that — documentation, ID setup, policy briefings — happened over scattered emails and follow-ups.
The team was growing fast. HR wasn’t. Every new hire added more manual work and small errors started slipping through: a missed leave balance here, a delayed payslip there.
The Need for a Solution
EazeeSign‘s leadership sat down and mapped out exactly what HR needed to fix. The list came down to five things:
- Payroll that runs itself. No more manual calculations, no more late-night number-checking before payday.
- One place for attendance and leave. A single source of truth, instead of five different spreadsheets that never agreed with each other.
- Faster onboarding. New hires shouldn’t wait days for paperwork, ID setup, and policy briefings to catch up.
- Compliance that doesn’t rely on memory. Statutory deadlines needed alerts, not a mental checklist someone might forget.
- HR that scales with the team. Every new hire shouldn’t mean more manual work for HR — the system needed to absorb growth, not multiply it.
The goal wasn’t just software. It was HR that could keep up without adding more people to keep up with the paperwork.
Why HelixtaHR
EazeeSign chose HelixtaHR, an AI-powered cloud HRMS platform. The AI assistant stood out — it answers routine employee questions on its own, freeing HR to focus on people instead of paperwork. Simple, predictable pricing made the decision easier too, with no extra cost every time the team grew.
Solution Implemented:
EazeeSign rolled out HelixtaHR across its HR operations:
- Automated payroll, calculated and processed without manual input
- Attendance & leave management, tracked in one live dashboard
- Digital onboarding, so new hires are set up before their first day
- AI HR assistant, handling common employee questions instantly
- Compliance tracking, with automatic alerts before statutory deadlines
- Employee self-service, letting staff pull payslips and apply for leave on their own
- Implementation Process
HelixtaHR’s team migrated EazeeSign’s existing employee data and configured payroll to match their pay structure. HR was trained on the platform in under a week. The rollout happened in one go, with no disruption to that month’s payroll cycle.
Before vs. After
| Before HelixtaHR | After HelixtaHR |
|---|---|
| Payroll calculated by hand each month | Payroll runs automatically, every cycle |
| Attendance and leave tracked in separate sheets | One dashboard, updated in real time |
| Onboarding spread across emails and follow-ups | New hires onboarded digitally, before day one |
| Compliance deadlines tracked manually | Automatic alerts, zero missed filings |
| HR answered every employee query directly | AI assistant handles routine questions |
| Employee records scattered across files | One central system for all HR data |
Results & Impact
Since adopting HelixtaHR, EazeeSign has seen:
- 70% less time spent on payroll processing
- 12+ hours saved weekly across the HR team
- Onboarding time cut from 3 days to same-day
- Zero missed compliance deadlines since go-live
- 100% team adoption within three weeks
Customer Quote
“Before HelixtaHR, our HR team spent most of their week just keeping up — payroll, attendance, chasing paperwork. Now payroll runs on its own, new hires are set up before they even walk in and the AI assistant handles half the questions HR used to answer manually. Our team finally has time to focus on people, not spreadsheets.”
—Aarti Singh, HR Lead, EazeeSign
Key Takeaways
- 70% faster payroll processing
- 12+ hours saved weekly on HR admin
- Same-day onboarding, down from 3 days
- Zero missed compliance deadlines
- Full adoption within 3 weeks
Conclusion
EazeeSign turned to the same AI-first thinking behind its own product to fix its internal HR operations. With HelixtaHR, payroll runs itself, compliance stays on track and HR spends its time on people again, not paperwork.
